Batching Tasks: Save Time AND Produce High-Quality Work

Let’s talk about batching tasks. This goes for any big tasks which consist of smaller, sub-tasks. You may be wondering if you need to start batching your tasks so that you can work more effectively, so I’ve got these four questions for you to ask yourself.

  1. Have you ever gotten through a busy day without feeling very productive at all? You did a million things, but you feel like you got nothing accomplished.
  2. Do you find yourself jumping around from task to task without any rhyme or reason behind the order that you’ve tackled them in, other than the fact that they just feel important?
  3. Do you get to the end of your workday with large projects still hanging over your head?
  4. Do you ask yourself how did I not manage to not get things done, or where did my time go today?

If you answered yes to any of these questions, you can use my favorite actionable tips below to start batching your tasks together so that you can complete high quality work in LESS time. Who wouldn’t love that?

 

Tips for Batching Your Tasks: Big or Small

 

  • Set aside a block of time that you will work on your big task and your sub-tasks/mini-tasks.
  • Categorize your task into either Action or Context. Action means that they are similar activities (calls, emails). Context means they are grouped by situations, surrounding or tools (taking photos, grocery shopping, shipping products).
  • Minimize distractions so that you can focus on your work: hire a babysitter, work during nap times, have a friend watch the dog, use a vacation day, delegate. Look for pockets of time in your day.
  • Work in batches of 90-120 minutes, then take a break. It takes just over 20 minutes for our brains to get into the zone, so this amount of time will be beneficial and doable.
  • Create an atmosphere you want to work in: put on new music, keep a clean work-space, light a candle, etc.
  • As always, make you’re you’re rewarding yourself and celebrating wins. Think of little ways you’d like to be rewarded!

Batching Tasks in Real Life

 

Now that you have these tips for batching tasks, I want to give you a good example of creating a system that will WORK for you.

Just be sure to implement those strategies and create multiple batches within a system, or a process.

For example, let’s say you’re a blogger. You can make use of your blogging platform’s scheduler to schedule blog posts ahead of time. So that seems like one big batch, but within that batch, you can create many batches.

So let’s say you’re doing 10 blog posts at a time. First, you have a batch where you research for your blogs. So you spend time doing the background research so you know what you want to talk about.

Next, you can do another batch where you are writing the rough drafts. So that way you’re able to get your ideas on the paper, you’re not stressing about the grammar, or spelling errors, or anything like that. You’re just writing out the rough draft.

Then you batch your task of shooting or finding your images to go into these 10 blog posts. Then batch a task where you edit your blogs. So you get in that mindset of looking for grammar, and double checking spelling and those types of things.

Lastly, you schedule them. That’s how you can really quickly and easily schedule 10 blog posts in a very short amount of time, because you batch each of the mini tasks underneath it.

Look at some of these big tasks and see if you can even break it down to create mini batches.

 

What’s Next?

 

Need further help getting motivated with this new system of batching tasks? CLICK HERE to download the Batching Tasks Worksheet. Just enter your email and it’ll go right to your inbox!

I love being a part of your journey in reaching goals and creating customized systems that really work for your life! So don’t hesitate to connect with me on social media on Instagram, Facebook and Twitter!

I also love reading all of your feedback because it helps me understand what I can keep doing or change so that you’re always getting the most actionable tips for peak productivity!

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Learn how to Batch Tasks, or group tasks into smaller groups so that you can do your best work in less time!

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Tonya Dalton
Tonya Dalton