scrap your to-do list and create a priority list instead so you can focus at work and at home on what matters most to you

How to Focus on Tasks that Matter at Work

This week on Episode 095 of the podcast, we’re talking all about busyness and how it translates into feelings of overwhelm and stress—both of which wreak incredible havoc on how much focus we feel and on how productive we are at the end of the day.

So today, I want to turn that idea on its head and take it one step further by discussing how we can put an end to chronic busyness by helping ourselves to find the focus that we need to tackle the tasks that matter most at work.

Let’s dive right in!

How to Focus on Tasks that Matter

 

Get Yourself Organized—

Now, we’ve talked about the importance of organization many, many, many times all throughout the podcast and even on my YouTube and social media channels… But it bears repeating!

Getting organized—setting ourselves up for success before we even sit down to work—is paramount when it comes to reining in the focus that we need to be productive in the workplace.

Whether you work in your own office, in a cubicle, or even in an open-floor concept office, it’s important that you organize your work space so that you have everything you could possibly need for a specific task within reach when it’s time to get started.

Are you someone that likes to munch on something when you’re trying to harness your energy to get a big project out of the way? Keep a drawer at your desk with some healthy snack options and be sure to have your water bottle filled and ready to go. Do you like to listen to music to drown out some of the routine office noise? Keep a pair of headphones on your desk so that you can listen to soothing tunes whenever you need a boost…

Anything that you can do to set yourself up for success before you even sit down to start will make all of the difference when it comes to channeling the energy necessary to cross some of those items off of your list!

As always, if you have tips to share for what you like to do to get focused on your work, comment below and share with us!

 

Maintain a Task List—

Speaking of lists… It’s next to impossible to be productive without any clear direction. When it comes to putting an end to the chronic busyness that comes from trying to do #allthethings all at once, it’s important that we first understand what it is that requires our attention in the first place.

At the start of your work week (or even the Sunday evening prior), set aside some time to create a task list for yourself. Anything that must be done that week should go on the list… And remember, keep your list in plain view so that you can refer to it when you feel stuck or unsure of what to do next!

Now, if you’re someone that prefers to create a daily task list instead of a weekly list like I do, no problem! Utilizing a Daily Planner or some other organizational notepad can do wonders when it comes to setting yourself up for a productive day at the office.

 

Prioritize Your Tasks—

We have talked a lot about the power of prioritizing… but it certainly bears repeating when it comes to harnessing the focus necessary to tackle what we need to get done each week!

Remember the following categories to help you define your tasks—

1) Immediate

2) Important

3) Urgent

Head on over to Episode 062 for a refresher on how to prioritize effectively!

 

Unplug—

When we are distracted, we’re less likely to find the energy to really focus on what we need to accomplish each day… So, it’s important that we learn how to lessen those distractions when and where we can!

If productivity is what you want to cultivate in the workplace, then you definitely need to focus, right? With that in mind, I encourage you to log out of your email and your social media—both of which can be incredibly detrimental when it comes to producing quality work.

If you’re someone that struggles with throwing everyday distractions to the wayside, then start by unplugging for just 30 minutes at the office every morning and afternoon… You might just be surprised by how much you’re able to get done when you’re not always interrupting yourself (and your focused time) by replying to emails or scrolling through your newsfeed!

 

Take Short Breaks—

Constant busyness leads to feelings of overwhelm, stress, and eventually… burnout.

To combat the negative side effects of chronic busyness (and to nip that habit in the bud in the process), taking a short break every now and then is essential!

Allowing for short breaks in our workday not only lessens feelings of fatigue and burnout that occur when the brain has been working on overdrive to process an influx of information, but it also lends us the opportunity that we need to recharge so that we can revisit our tasks with the focus necessary to get them done!

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Have some helpful tips and tricks of your own that have helped you to gain focus during a particularly trying week at work? Feel free to share them in the comments below… And tune in to Episode 095 of Productivity Paradox where we’re talking all about busyness and how to put an end to the chaos that it brings!

 

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Tonya Dalton
Tonya Dalton