029: Batching Tasks: Your Best Work in Less Time

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029: Batching Tasks: Your Best Work in Less Time

Start saving yourself time and work smarter through batching your tasks. Today, I’m discussing how you can categorize tasks so you can implement a simple strategy to help you stay focused and work with intention. After today’s episode, you’ll be ready to begin producing higher quality work in less time.

Show Notes

What’s In This Episode:

  • Why you need to work with intention – the natural way your brain WANTS to work.
  • The two categories you can use to easily batch tasks.
  • Actionable steps to creating a plan for batching task so that your goal is completed.
  • Think you don’t have enough time to focus on batching tasks? I’m giving real-life examples and tips for how you can minimize or stop distractions.
  • Examples of tasks you can batch starting today.

What To Do Next:

Resources and Links

  • CLICK HERE to download the Batching Tasks Worksheet.
  • Listen to episode 010: The Magic of Monotasking
  • Listen to episode 022: Banking Time
  • Listen to episode 018: Building Buffers
  • Tips to batching mini-tasks under your big tasks:
    • Categorize your task into either Action or Context. Action means that they are similar activities (calls, emails). Context means they are grouped by situations, surroundings or tools (taking photos, grocery shopping, shipping products).
    • Set aside a block of time that you will work on your big task and your sub-tasks/mini-tasks.
    • Minimize distractions so that you can focus on your work: hire a babysitter, work during nap times, have a friend watch the dog, use a vacation day, delegate. Look for pockets of time in your day.
    • Work in batches of 90-120 minutes, then take a break.
    • Create an atmosphere you want to work in: put on new music, keep a clean work space, light a candle, etc.
    • As always, make you’re you’re rewarding yourself and celebrating wins.
  • Tasks You Can Batch:
    • Email: Create batch zones/time frames for answering emails. When you’re in this mode, you’ll be able to focus in on these questions or concerns anyone has for you.
    • Phone Calls: Stop worrying about taking phone calls throughout the entire day. Start making them during one time frame. Let others know your hours of availability.
    • Chores: For chores at home or meal prep, you can cook during one or two nights of the week. Have a certain day of the week that you most like to use for cleaning or laundry.
    • Shopping & Errands: The great perk to this one is that it will not only save you time, but gas too. Make sure to create a list beforehand so you don’t forget anything.
    • Reading: Save articles, magazines, books and more in a folder on your computer or phone. This works well for students and teachers, especially who may have more required reading.

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Batch your tasks so that you get more done in less time, listen to episode 029 of Productivity Paradox podcast, Tonya Dalton discusses the best strategies and tips to complete tasks in batches so that you can save more time and get the right things done.

Tonya Dalton
Tonya Dalton