033: Why To-Do Lists Don’t Work: The Priority List

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033: Why To-Do Lists Don’t Work: The Priority List

Learn why the traditional to-do list is working against you. I’m showing you how to use a new system - the Priority List. This will allow you to actually work toward the important items on your list, like your personal goals, instead of getting bogged down by insignificant tasks. After this episode, you’ll be inspired and ready to start tomorrow morning off with your new and personalized list that propels you forward toward goals and big projects.

Show Notes

What’s In This Episode:

  • Why to-do lists don’t really work in today’s society and workplaces.
  • Understand and combat that feeling that tasks are always eating away at you.
  • How to work more effectively by using the three priority levels that keep your tasks organized.
  • Everyday examples of how you can respond to Insignificant tasks so that you can focus on the Important ones.
  • Tips on how to begin using this new system in any area of your life.

What To Do Next:

  • Start creating your own Priority List, not a to-do list, so that you can get the important items done, not just the urgent ones.
  • Try doing a daily brain dump (you can use our Daily Download that I created just for this reason, or simply a piece of paper).

Resources and Links

  • The Three Priority Levels:
    • Immediate: Important and Urgent
      • You don’t want to spend all your time here because you’re working from an urgent, defensive place.
      • Examples might be a term paper with an eminent deadline, an email from your boss that requires you to work quickly on changes to a project, or your car breaking down.
    • Important: Important and Non Urgent
      • This is where you want to spend the majority of your time. These are tasks that are important because they work towards fulfilling your long term goals or your mission and they don’t have a pressing deadline.
      • Examples of priority two tasks include creating a budget plan, taking a course to improve yourself, working on long-term projects.
    • Insignificant: Unimportant and Urgent
      • We want to spend as little time as possible in this tier. These tasks are still loud and urgent to finish but they don’t really help you focus on your mission or end goals.
  • Examples are phone calls, probably the majority of the emails you receive, and volunteering or being pressured to accept a project that doesn’t align with your goals.
  • Visit inkwellpress.com/group to learn more about our free, online community.
  • FreshBooks is offering a 30 day, unrestricted free trial to my listeners. To claim it, just go to FreshBooks.com/PARADOX and enter PRODUCTIVITY PARADOX in the “How Did You Hear About Us?” Section.

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Tonya Dalton
Tonya Dalton